Across the University of Oxford, there are many uses of ionising radiation. Working with ionising radiation, involves effective planning, organisation and control.
Heads of Departments are responsible for compliance with relevant legislation. The University's policy statement details how this will be achieved.
Heads of Departments appoint suitable people to manage the day-to-day use of ionising radiation.
Although a hazard exists for work with ionising radiation, the risk can be reduced with good management. When managed well, work with sources of ionising radiation will pose only a small risk.
All users of sources of ionising radiation must have an awareness of this policy, and apply the requirements accordingly.
Section 4.4 of University Policy S1/12 details the training requirements of all persons involved with work with ionising radiation and includes training syllabuses 6 to 11. The Policy includes the following training matrix for work with ionising radiation:
Safety Office training#
Core of Knowledge
Open source module
Closed source module
Radiation generators module
RPS / SRPS
Drivers of radioactive materials
Co-workers in radiation rooms
Occasional entrants into radiation rooms, e.g. cleaners
Visitors to the University (not radiation workers)
University visitors to other institutions
# Provided by formal training session or Radiation Safety Information Document (RSID)
* As appropriate to the work being undertaken or supervised.
The University Safety Office provides two standard lectures for new workers:
If an individual’s only intended work with ionising radiation involves a biological irradiator and open sources, it is sufficient that they attend the 'Radiation Safety for Laboratory Workers' session only.
The above Safety Office training sessions provide the necessary information, instruction and training on the radiation protection principles and the fundamental requirements of legislation and University policy. Departments are responsible for supplementing that training, having identified the specific needs of individuals commensurate with their departmental role. The contents of that training should be identified as part of the risk assessment process. However, a suggested syllabus for a department’s task-specific training is available in Appendix 6 of University Policy UPS1/12.
Safety Office training sessions are scheduled at the start of each term and, whenever possible, individuals should attend before starting work with radiation. However, it is accepted that there are occasions when work must commence before an individual worker can attend a scheduled Safety Office provided training session. In this case, the department must ensure that information, instruction and training are provided in house that is applicable to the work undertaken and which addresses the core of knowledge requirements and any standard departmental training. Arrangements should then be made for individuals to attend the next available relevant Safety Office training session.
VIEW SAFETY TRAINING COURSES
No. All persons must receive adequate information, instruction and training before working with ionising radiation to ensure that they are able to work safely and in accordance with legislative requirements, relevant University Policy and departmental procedures.
University Policy S1/12 requires all workers to attend an introductory radiation safety lecture relevant to their proposed work, followed by task specific training provided by the department. This task specific training should satisfy a recommended syllabus outlined in Appendix 6 of the Policy.
It is accepted that there may be occasions when work must commence before an individual worker can attend a scheduled Safety Office provided training session, but this training must be met during the interim period by the department. The department must ensure that every worker has been provided with information, instruction and training that is applicable to the work undertaken and which addresses the core of knowledge requirements, together with the standard departmental training. Arrangements should then be made for individuals to attend the next available relevant Safety Office training session.
Yes. The process of registration creates a record of the individual working with ionising radiation; the work they are doing; and the location in which that work is carried out. Furthermore, the registration form requires the signature of the radiation protection supervisors who will be responsible for supervising the work in the location it is being performed. A change of location will therefore require the supervision of a new RPS.
REGISTRATION OF RADIATION WORKERS
For example, if you are currently registered to use open sources and you would like to use an x-ray set or a closed source; or if you are currently registered to use P-32 and would like to use S-35.
If the new work will be carried out in your current department, you do not need to complete another registration form. Instead, the Safety office will accept an email from your department’s SRPS requesting that another work category or isotope is added to the conditions of your registration.
Staff whose current registration includes visits to named external institutions may add additional institutions by the same method.
Where work will be carried out in a different department, building or premises and will be supervised by a different SRPS, an entirely new registration form must be completed and submitted to the Safety Office.
Departments should ensure that training needs are reviewed and that individuals’ are provided with necessary information, instruction and training for the new work.
Registration forms are held locally within departments by the Senior Radiation Protection Supervisor (SRPS). Further copies can be obtained from the University Safety Office.
REQUEST REGISTRATION FORMS
University Policy on provision of dosemeters states that:
Whole body dosimetry must be provided for:
Extremity dosimetry should be provided for:
Dosimetry will not routinely be provided in the following circumstances:
Further information relating to the type of dosimetry required in particular circumstances (eg where high dose rates or intakes are possible) is provided in Section 4.9 of University Safety Policy UPS1/12.
With the exception of electronic personal dosimetry, if a dosemeter is required it is provided by the Safety Office. The URPO should be consulted as necessary for advice on the provision of dosimetry.
If your dosemeter is lost, you should make every reasonable attempt to locate it. If it cannot be located, you should notify your radiation protection supervisor, who will be required to inform the Safety Office. Information provided to the Safety Office
should include a statement regarding the work that has been performed since the dosemeter was issued, for example 'Worn ten times for routine 51Cr work without incident'. The notification should include a request for a replacement
dosemeter if one is required before the next scheduled issue period.
To minimise the potential for loss, whole body dosemeters should not be left in common areas or attached to laboratory coats. Persons issued with extremity dosemeters should take care when removing disposable gloves that the dosemeter is not retained
within the finger of the glove when discarded into the laboratory waste bin. The University is charged by the dosimetry provided for every lost dosemeter.
INFORM SAFETY OFFICE OF LOST DOSEMETER
Depending on the pipe/duct, other hazards may exist including, for example, biological agents, mercury, sharps and asbestos. Departments should seek necessary advice and take appropriate actions to address those hazards.
All pipes and ductwork along which radioactive waste is carried should display a radiation warning sign at appropriate intervals and at obvious access panels such that no-one should be able to break into the pipe/duct without being faced with the following warning:
This drain/duct may contain radioactivity. Do not dismantle it without permission from the Senior Radiation Protection Supervisor.
All departments currently undertaking work with radioactivity will have an appointed senior radiation protection supervisor (SRPS) who must be contacted before any attempt is made to break into the pipe/duct. If the warning is historical, relating to previous radioactive waste disposals in a building that is no longer used for work with radioactivity, the University Radiation Protection Officer should be contacted in lieu of an appointed SRPS. The SRPS must consult the URPO regarding any requests to access an active fume hood duct.
Before permitting the work, the SRPS should first confirm what isotopes have been disposed along the waste run and, by considering their half-life and the most recent disposals, determine whether a radioactive contamination hazard is expected. With the exception of disposal of very short lived isotopes, it should always be assumed that a contamination hazard may exist and therefore internal contamination monitoring must be undertaken at the outset. The SRPS or nominated deputy should be present at the initial stages of the work to perform this monitoring. Where practicable, pipe-work should be flushed with Decon solution prior to dismantling.
Appropriate PPE (disposable gloves, lab coats/overalls and protective eyewear) should be worn at all times.
Pipes should be drained of water as far as possible prior to breaking in. In the presence of the SRPS, building maintenance staff should careful break into the pipe using coupling points where possible, rather than sawing. Where the work involves removal of a section that will retain water (ie a U-bend), the section should be removed over a bucket to catch any spills. The waste water should be disposed of down a sink connected to a separate drain run. The inside of the pipe should then be dried with paper towels. All solid waste generated by the work should be bagged for subsequent disposal depending on the outcome of the contamination monitoring.
Typically, use of hand held radiation monitoring instruments is not possible inside drain runs. Therefore, contamination monitoring should be performed by wipe test and liquid scintillation counting. The only exceptions to this rule are likely to be waste runs where only photon emitting isotopes have been disposed. In any case, wipes must always be performed where pipes/ducts have been used for the disposal of 3H and 14C waste. Wipes should be made of the internal surfaces of removed sections and at either side of the break. Work must not continue until the results of the liquid scintillation counting are known.
If radioactivity is not detected on the wipes, work can proceed without any special consideration of radioactivity. However, if radioactivity is detected, the SRPS should supervise the entire job until the break in the pipe has been replaced. Dismantling should be carried out by removing complete sections where possible; reconnecting replacement sections using standard couplings. All waste must be disposed of as solid low level radioactive waste in accordance with departmental waste disposal procedures. This will require identification of the constituent isotopes and an estimate of the activity in the waste. The URPO should be consulted for advice as necessary.
On complete reassembly, the drain run should be confirmed to be free of leaks before any aqueous waste disposals are permitted.
Copies of radiation warning signs shown in Appendices 14 and 15 of University Policy S1/12 can be obtained from the University Safety Office.
REQUEST RADIATION WARNING SIGNS
10 Parks Road
Oxford OX1 3PD
Monday - Thursday: 8.30am to 5pm
Friday: 8.30am to 4pm