As the name suggests, this means that a crucial piece of information has not been provided in the review of the incident. There are three ways this status can be generated:
1. The question 'Is a Risk Assessment required?' has been answered as 'Not known'
Consult with your Area or Divisional Safety Officer as to whether a risk assessment is required or not. This will need to then be updated in the DSO Review with a definitive yes or no response.
2. The question 'Was the employee absent from work?' has been answered as 'Not known'
Often this is done as the information was not available when the DSO Review was completed. This will need to be updated.
Please Note: Employee Absence
This field should only be completed for injured parties or potentially exposed persons who are employees of the University. All other groups e.g. contractors, members of the public and students, are not employed directly by the University and therefore the correct option should be N/A.
3. The question 'Was the employee absent from work?' has been answered as 'Yes' but no return to work date has been entered.
Like with scenario 2 above, this information may not be available at the time the DSO Review was completed. This will need to be updated.
Please Note: Updating the Reportable Classification
The reportable classification field may need to be updated in light of employee absence. Please refer to the relevant guidance document for advice.